Whether you're writing a report that needs references to other sources, doing research for the next great Hemingway-esque novel, or just creating a printed list to organize and navigate your ridiculous collection of vintage hats — with references to where you purchased them, as well as outfit pairing suggestions — Microsoft Word 2016 for Windows has a number of 'reference' features that make it easy to insert footnotes and endnotes quickly.

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• Microsoft Word Insert Footnote Shortcut Machine

How to add a footnote in Microsoft Word

Keyboard shortcuts for Microsoft Word 2016 for Windows This article shows all keyboard shortcuts for Microsoft Word 2016. Notes:. If a shortcut requires two or more keys at the same time, the keys are separated by a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

Before getting into the tutorial, a definition of 'footnote' could be useful, to help explain when and where you want to use them. Here's a definition, from Dictionary.com:

1. Keys for Working with References, Footnotes, and Endnotes. All shortcut keys are based on the U.S. Keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign, like this: SHIFT+F10.
2. Default Mac Method. Open System Preferences (Applications System Preferences) and click on Keyboard. Click Shortcuts. Go to App Shortcuts then click the + sign. Next to Application: find Microsoft Word. Next to Menu Title: type Footnote. (you must include the three periods).

• An explanatory or documenting note or comment at the bottom of a page, referring to a specific part of the text on the page.
• A minor or tangential comment or event added or subordinated to a main statement or more important event.

Here's how to add a footnote in Word 2016 for Windows:

1. Navigate to the location in your document where you want to add a footnote.

2. Click the References tab at the top of your Word display. (It's the seventh tab in from the left.)

3. Click the tiny box in the bottom-right corner of the Footnotes tab, to customize your footnote settings. (The box looks like an arrow pointed down and to the right at a 45-degree angle.)

   • In the Location box, make sure the circle next to Footnotes is filled in, and the in the corresponding drop-down menu, choose whether you want your footnotes to appear at the Bottom of page or Below text.
   • In the Footnote layout section, click to open the drop-down menu next to Columns and choose the number of columns you'd like to use for footnotes. If you choose 3 columns your footnotes automatically break into three evenly-spaced columns, and subsequent footnotes stack on top of each other, in the three-column format.
   • The Format section lets you change the footnote numbering scheme from digits to letters; use custom marks for numbering; and customize the way you otherwise organize footnotes.
   • After you choose all the footnote settings you want, click the Apply button to save the changes.

4. When you're ready to insert your first footnote, again make sure your cursor is in the proper position on the page, and in the Footnotes box, within the References tab, hit Insert Footnote.

5. A new footnote appears either at the bottom of your page or directly below your text, based on your settings, and you can begin typing your footnote immediately. Click anywhere else on the page to 'save' the footnote.
   • You can edit existing footnotes at any time by navigating to them and then clicking within the text.
6. When you're ready to create an additional footnote on the same page, repeat the steps above. Subsequent footnotes appear below previous footnotes at the bottom of the page, or directly below the corresponding text, based on your settings.

How to add an endnote in Microsoft Word

What exactly is an 'endnote,' and when should you use one? From Dictionary.com:

a note, as of explanation, emendation, or the like, added at the end of an article, chapter, etc.

So while footnotes are used to provide quick, as-you-go information throughout a document, and endnote should be used to provide pertinent information at the finish, or 'end,' of a document, to provide some sort of context or conclusion, not unlike a form of written punctuation.

Here's how to add endnotes in Word 2016:

1. Click the References tab at the top of your Word display. (It's the seventh tab in from the left.)

2. Click the tiny box in the bottom-right corner of the Footnotes tab, to customize your endnote settings. (The box looks like an arrow pointed down and to the right at a 45-degree angle.)

   • In the Location box, make sure the circle next to Endnotes is filled in.
   • The Format section lets you change the endnote numbering scheme from digits to letters, use custom marks for numbering, and customize the way you organize endnotes.
   • After you choose all the endnotes settings you want, click the Apply button to save the changes.

3. When you're ready to insert an endnote, again make sure your cursor is in the proper position on the page, and in the Footnotes box, within the References tab, hit the Insert Endnote button.

4. You can add multiple endnotes, and place them throughout your documents, but they'll all appear on the final page at the end of your text. This is unlike footnotes, which appear on the same pages to which you add them.

More Microsoft Word and Office tutorials

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1. Building a Table

Topics include the following:

Microsoft Word Insert Footnote Shortcut Mac Word

• Inserting a table into a Word document
• Working with table rows and columns
• Adding and populating document headers and footers
• Choosing a page orientation and paper size
• Setting the page margins
• Adding footnotes and endnotes

In the previous chapter, you dealt with Word at the “tree” level of words, sentences, and paragraphs. But getting more out of Word also requires that you deal with the program at the “forest” level of pages and documents. This means you need to get familiar with Word’s page layout tools.

Page layout refers to how text and paragraphs are laid out on each page, and it involves building tables, adding headers and footers, setting margin sizes, specifying the page orientation, choosing the paper size, and so on. This chapter shows you how to work with these and other page layout features.

Building a Table

Most Word documents consist of text in the form of sentences and paragraphs. However, including lists of items in a document is common, particularly where each item in the list includes two or more details (which means a standard bulleted list won’t do the job). For a short list with just a few details, the quickest way to add the list to a document is to type each item on its own line and press Tab between each detail. You could then add tab stops to the ruler (see Chapter 4, “Working with Text in Word”) to line up the subitems into columns.

That works for simple items, but to construct a more complex list in Word, you can build a table, a rectangular structure with the following characteristics:

• Each item in the list gets its own horizontal rectangle called a row.
• Each set of details in the list gets its own vertical rectangle called a column.
• The rectangle formed by the intersection of a row and a column is called a cell, and you use the table cells to hold the data.

In other words, a Word table is similar to an Excel worksheet or an Access datasheet.

Insert a Table

Although Word gives you no less than one-half dozen ways to build a table, you need to know only the most straightforward method.

1. Position the insertion point where you want the table to appear.
2. Click the Insert tab.
3. Click Table.

4. Click Insert Table to display the Insert Table dialog.

5. Specify the number of columns you want in your table.
6. Specify the number of rows you want in the table.

7. Click OK. Word inserts the table.

8. Position the insertion point inside a cell and then add the text that you want to store in the cell. Repeat for the other cells in the table.
9. Click the Layout tab.

10. Use the Table Column Width box to set the width of the column.

Select Table Elements

Before you can change the layout or formatting of a table, you need to select the part of the table you want to work with. Here are the techniques to use (note that, in each case, “Layout” refers to the table’s Layout tab, which appears to the right of the Table Design tab):

• Select a cell—Select the cell and then click Layout, Select, Select Cell (or triple-click anywhere in the cell).
• Select two or more adjacent cells—Select the top-left cell you want to include in the selection, then drag the mouse down and to the right to include the other cells.
• Select a row—Click any cell in the row and then click Layout, Select, Select Row.
• Select two or more adjacent rows—Select at least one cell in each row and then click Layout, Select, Select Row.
• Select a column—Click any cell in the column and then click Layout, Select, Select Column.
• Select two or more adjacent columns—Select at least one cell in each column and then click Layout, Select, Select Column.
• Select the entire table—Click any cell in the table and then click Layout, Select, Select Table.

Format a Table

To change the formatting of the table cells, you select the cells you want to work with and then use Word’s standard formatting tools (font, paragraph, and so on). For more table-specific formatting, you can use the Table Design tab.

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1. Click inside the table.
2. Click the Table Design tab.

3. Click the More button of the Table Styles gallery.

4. Click the style you want to apply to the table.

5. Click Header Row to toggle header formatting on and off for the first row. For example, in some styles the first row is given darker shading, top and bottom borders, and a bold font.
6. Click Total Row to toggle total formatting on and off for the bottom row.
7. Click Banded Rows to toggle alternating formatting for all the rows.
8. Click First Column to toggle special formatting on and off for the first column.
9. Click Last Column to toggle special formatting on and off for the last column.

10. Click Banded Columns to toggle alternating formatting for all the columns.

11. Select the cells you want to format and then use the Shading gallery to click a background color.

12. Select the cells you want to format and then use the Border Styles gallery to click a border style.

Insert New Rows

There are times when you need to add more data to a table. Word provides several tools that enable you to expand a table. If you’re adding new items to the table, you need to add more rows.

1. To add a new row at the end of the table, position the insertion point in the lower-right cell—that is, the last column of the last row—and press Tab.

2. Click the Layout tab.
3. To add a new row above an existing row, position the insertion point inside the existing row and then click Insert Above.

4. To add a new row below an existing row, position the insertion point inside the existing row and then click Insert Below.

Insert New Columns

If you need to add more details to each item in your table, you need to add more columns.

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1. Click inside an existing column.
2. Click the Layout tab.
3. To add a new column to the left of an existing column, click Insert Left.

4. To add a new column to the right of an existing column, click Insert Right.

Delete Table Elements

If you no longer need a part of your table—for example, a cell, a row, or a column—you can delete it. You can delete multiple cells, rows, or columns, and, if necessary, you can delete the entire table.

1. Select the table element you want to delete.

2. Click the Layout tab.
3. Click Delete.

4. Click the command that represents the type of table element you want to delete. If you click the Delete Cells command, the Delete Cells dialog opens.

5. Click whether you want to shift the remaining cells to the left or up, or if you would rather delete the entire row or column.

6. Click OK.

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